Fleet Rental & Maintenance Policy

Policy Date: 18 – 11 – 2013

Contact Person: Father’s Personal Assistant

Policy Applies to: All Community Members

Responsibility of Applying: Secretary Staff & Maintenance Staff

Implementation Date: 18 -11 -2013

Purpose: The purpose of this policy is to organise and maintain Church’s vehicles

 All the Church vehicles (passenger car, bus, trailer) are for the community benefit
 Safety first procedures and steps should be followed (regarding people & vehicles)
 Everyone within the community has equal opportunity to rent any of the Church’s vehicles
 Vehicles renting price are to be less than the market value, as a contribution from the Church

Procedure:

– All vehicles are to be regularly maintained and well presented at all times
– Maintenance of the vehicles are the responsibility of the maintenance staff
– Before renting the vehicle the secretary must check that the renting person is holding a valid current driving licence
– A copy of the driving licence should be kept on record for 12 months
– The secretary staff must maintain the log book, and keep it up to date at all times
– The renting person must sign in the log book when receiving the vehicle, and ensure the ODO Meter reading, time of receiving, reason of rent and duration
– The log books must be kept for a period of 12 months
– Any damage in the vehicle is the responsibility of the renting person
– The maintenance staff must be present at time of receiving and returning of the vehicle for inspection
– The Church has the right to decline or accept any rent offer, ‘and giving reasons’
– Fines within the period of rent is the responsibility of the renting person and it is obligatory to be paid to the Church