Policy Date: 25 – 10 – 2013

Contact Person: Father’s Personal Assistant

Policy Applies to: All Community Members

Responsibility of Applying: Technical Staff

Implementation Date: 25 -10 -2013

• The purpose of this Policy is to regulate the management, operation and use of the closed circuit television (CCTV) system (hereafter referred to as “CCTV”) at The CHURCH OF ST MARY AND THE ARCHANGEL MICHAEL (hereafter referred to as” the church”).
• The church uses Closed Circuit Television (‘CCTV’) and similar surveillance systems to ensure site security and the safety of staff and visitors.
• Legitimate concerns exist over the use of CCTV. To maintain general confidence, it is necessary to respect individual privacy and ensure adequate control and supervision of these systems, together with scrutiny of their operation.
• As a user of CCTV, the church has an obligation to comply with the provisions of the Data Protection Act (DPA) 1998, as these systems invariably require the processing of personal data.
• The system comprises a number of fixed and dome cameras located around the church site. All cameras can be monitored from inside the church office.

Purposes of the church CCTV System
• CCTV monitoring systems are in use throughout the church, administrative and residential sites.
• CCTV systems operate to improve the safety and security of the church community. The benefits of operating CCTV for these purposes may include reduction of the fear of crime and the provision of a safer public environment for the benefit of those who live or pray, work within the church sites or are visitors to these sites.

The objectives of the University CCTV systems are to

• Provide reassurance by enhancing community safety; protect church buildings and their assets.
• Provide a deterrent to potential offenders; facilitate the identification, apprehension and prosecution of offenders in relation to crime and public order.
• Provide and operate the CCTV in a manner that is consistent with 
respect for the individual’s privacy.

Use of CCTV
• CCTV may focus on the activities of particular people by directing cameras at an individual’s activities. This may entail looking out for particular individuals or examining recorded CCTV images to find things out about the people in them, such as identifying an individual who may be engaged in an illegal activity or a witness to a particular action.
• Use of CCTV for anything other than the most basic of surveillance will have to comply with the DPA, but not all their images will be covered in all circumstances. The basic principle is that surveillance entailing taking images concerning an identifiable person’s activities are covered by the DPA. If a general scene is recorded without any incident occurring, and with no focus on any particular individual’s activities, the images are not covered by the DPA.
• The church will ensure the public is made aware of the presence of the system and its ownership by appropriate signage. This sets out the purposes for processing CCTV images, and identifies the church as responsible for processing those images.
• All means of recording images belong to, and remain the property of, the Church; Copyright of the images recorded by CCTV cameras is the property of the church.
• Materials obtained through CCTV will not be used for any commercial purpose. The material may be released to the media, following discussions with the Parish Priest, the church and the Police, for use in the investigation of a specific crime, but never for the purposes of entertainment.
• There is currently no sound recording from any part of the CCTV system.
• Images will not be retained for longer than is necessary. While retained, the integrity of the images will be maintained to ensure their evidential value and to protect the rights of the people whose images have been recorded.
• Copyright of the images recorded by CCTV cameras is the property of the Church.

Managerial responsibility
• The CCTV installation is entirely owned by the church. The church staff has managerial responsibility for the CCTV scheme.
• Operational management and maintenance responsibility lies with the church staff.
• The church staff at each location is to ensure:
o The CCTV is operated in accordance with this Policy and the accompanying Codes of Practice.
o The operating procedures for the scheme have been complied with.
o The purposes and objectives of the scheme are not exceeded
o the regular evaluation and assessment of the usage and efficiency of the system is carried out.
Persons entering the church are notified that a CCTV scheme is in operation
• The system is operational, and images are capable of being monitored, for twenty-four hours a day throughout the year.
• The church staff is responsible for ensuring the church is compliant with the requirements of the Data Protection Act 1998 and for providing advice to public, visitors, and staff of the church.

Access to and disclosure of images to third parties

• There will normally be no disclosure of recorded images to third parties other than the Police. Where disclosure is made, it will be because the images would assist in a specific criminal enquiry, or to identify a victim, witness or perpetrator in relation to a criminal incident.
• All requests will be recorded, and records maintained. Where the request is denied, the reason will be documented.

Monitoring Compliance and Complaints Procedure

• There is recognition that members of the church community and the public may have matters of concern in respect of CCTV operations.
• Any individual who wishes to express a concern in respect of CCTV operations or church compliance should be address those in the first instance to the Parish Priest.
• The Parish Priest will provide advice and assistance to staff, public and visitors on all matters in relation to the DPA 1998, and their individual rights.
• The Parish Priest can be contacted as follows: 

o By telephone: (08) 9470-5715

o By telephone: 0061411609529
o By fax: 

o By e-mail: wacoptic@copticwa.com.au
o By letter: 318 Shepperton Rd, East Victoria Park WA 6101, Australia

Breaches of the Policy (including breaches of security)
• Any breach of the Policy issued under the Policy by church staff will be investigated and appropriate disciplinary action taken, using the church Procedure.